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by bambangpadhi on Apr 08, 2012
comparing and merging documents – Word – Office.com
» Computers and Electronics
» Microsoft Office
» Microsoft Word
How to Merge Documents in Microsoft Word
Edited by Samuel, Tom Viren, Eric, MBD123 and 15 others
| In Word 2010, more than one person can edit a document at the same time.
Read an article or try Office 2010
You can merge comments and changes from two documents into one Word 2003 document. You can repeat this process to combine versions from several reviewers.
- Open the document into which you want to merge changes.
- On the Tools menu, click Compare and Merge Documents.
- Click one of the documents that has changes to be merged.
- Click the arrow next to Merge, and then click Merge into current document.
- Repeat steps 2-4 until all copies of the document are merged.
Note Microsoft Word can store only one set of formatting changes at a time. Therefore, when you merge multiple documents, you may be prompted to decide whether you want to keep the formatting from the original document or use the formatting from the edited document. If you don’t need to track formatting changes, you can clear the Find formatting check box in the Compare and Merge Documents dialog box.
Tip If you want to approve or reject the changes to this merged document, you might want to have the Reviewer Toolbar available. On the View tab, click Toolbars, and then select Reviewing. To accept or reject changes after merging documents, see Review tracked changes and comments.
If you send a document for review to several reviewers, and each reviewer returns the document, you can combine the documents two at a time until all the reviewer changes have been incorporated into a single document.
- On the Review tab, in the Compare group, click Compare.
- Click Combine revisions from multiple authors.
- Under Original document, click the name of the document into which you want to combine the changes from multiple sources.
If you don’t see the document in the list, click Browse for Original .
- Under Revised document, browse for the document that contains the changes by one of the reviewers.
- Click More.
- Under Show changes, select the options for what you want to compare in the documents.
By default, Microsoft Office Word shows changes to whole words. For example, if you change the word cat to cats, the entire word cats will show as changed in the document and not simply the character s.
- Under Show changes in, click Original document.
- Click OK.
To change which documents appear on the screen when you click OK, in the Compare group, click Hide Source Documents or Show Source Documents.
- Repeat steps 1-8. Word will merge all of the changes into the original document.
Note Word can store only one set of formatting changes at a time. Therefore, when you merge multiple documents, you may be prompted to decide whether you want to keep the formatting from the original document or use the formatting from the edited document. If you don’t need to track formatting changes, you can clear the Formatting check box in the Compare and Merge Documents dialog box.